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Are Your Hazard Reporting Forms Still Paper-Based?

Despite implementing the latest and most effective risk assessment methods, enterprises may still be vulnerable to numerous hazards. One of the main reasons for this is using a paper-based hazard reporting form.

Paper forms are slow, easy to misplace, and even easier to be misinterpreted. These issues alone can affect workforce productivity and put workers at risk. That’s why today’s leading enterprises are making the shift to mobile forms.

So, what makes the alternative better? Here are the three top reasons why mobile forms are the ideal risk assessment tools.

1) Adherence to OSHA’s Hazard Identification Actions

The Occupational Safety and Health Administration (OSHA) recommends the following actions as per its Hazard Identification and Assessment process:

  1. Collect existing information about workplace hazards
  2. Inspect the workplace for safety hazards
  3. Identify health hazards
  4. Conduct incident investigations
  5. Identify hazards associated with emergency and non-routine situations
  6. Characterize the nature of identified hazards, identify interim control measures, and prioritize the hazards for control

Mobile forms can help accomplish these action items easily. They allow workers to quickly collect and organize information on hazards which may be present. The information can then be sent in real-time for review and further analysis.

Enterprises can also design safety inspection checklists which help their workforce detect typical hazards like slip, trip, and fall hazards. These mobile checklists can easily be customized to meet your enterprise’s needs and settings. Moreover, they allow users to attach images, location coordinates, and other media to provide additional details on the nature of identified hazards.

2) Efficient Reporting and Communication

Mobile forms provide decision-makers with a better picture of the hazards on site. As they aren’t limited to collecting texts, forms can convey more details using images, videos, and even sound files. All of this is provided in digital format, allowing data to be easily and quickly processed in analytics systems.

Using the mobile version of hazard recognition forms also eliminates numerous errors. Unlike paper forms, they eliminate human error as they don’t require transcribing handwritten information. Forms also ensure accuracy through quicker data entry controls such as barcode scanner, segmented controls, and auto-fill text fields.

Moreover, mobile forms are more reliable. You don’t have to worry about their data being lost because they’re not susceptible to tearing, smudging, and staining. As data is sent directly to data stores, workers don’t have to worry about data loss and its hefty consequences.

3) Real-Time Submission of Hazard Reports

Paper-based forms would usually take between hours to weeks before reaching decision makers from a work site. By that time, a hazard would evolve into a risk, or even affect project deliverables and timelines. More time would then be invested in digitizing data from paper forms to analyze them via business intelligence tools.

On the other hand, mobile forms can be sent in real-time instantly. Workers can submit hazard data directly from the field to designated recipients, data stores, and/or third-party software such as business intelligence systems. This allows enterprises to stay ahead of the competition with enhanced decision making.

Here’s a bonus benefit – you can actually try hazard assessment mobile forms right away. Thanks to Makeen transform’s Ready2Use mobile forms, you can actually start using a range of forms such as Safety Audits, Safety Inspection Checklists, and Risk Assessment Checklist RIGHT AWAY.

Download Makeen transform App and select Ready2Use to start using the same mobile forms leading enterprises rely on to establish a robust safety culture.

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